Viewing Items

​

Overview

Storehouses provides multiple ways to view and explore your portfolio items. Whether you want to see all your assets at once, focus on specific categories, or dive into detailed information about individual items, the platform offers flexible viewing options to match your needs.

​

Accessing Your Items

​

View Modes

​

Grid View

The default grid view displays items as cards with:

• Item title
• Primary photo (if uploaded)
• Current value
• Asset category
• Quick action buttons

Best for: Visual browsing and quick overview of your portfolio

​

List View

Switch to list view for a more compact display showing:

• Item name and category
• Purchase date
• Current value
• Location
• Collection assignment

Best for: Scanning many items quickly and comparing values

​

Item Detail Pages

Click any item to open its detail page, which includes:

​

Basic Information

• Item title - Name of the asset
• Description - Additional notes and details
• Category - Asset type (precious metals, watches, etc.)
• Quantity - Number of identical units

​

Valuation Details

​

Category-Specific Details

Depending on the asset category, you’ll see specialized fields: Precious Metals

• Metal type (gold, silver, platinum, etc.)
• Weight and unit
• Purity/fineness
• Form (coin, bar, round)
• Spot price (auto-updated)

Luxury Watches

• Brand and model
• Reference number
• Movement type
• Case material
• Year of manufacture

Gemstones

• Gem type
• Carat weight
• Cut, color, clarity
• Setting type
• Metal type

Wine & Spirits

• Vintage/age
• Producer/distillery
• Region
• Varietal/type
• Bottle size

Fine Art

• Artist name
• Medium
• Dimensions
• Year created
• Provenance

Arms & Armor

• Type
• Era/period
• Manufacturer
• Condition rating
• Caliber/specifications

​

Location & Organization

• Physical Location - Where the item is stored
• Collections - Which collections include this item
• Tags - Custom labels for organization

​

Photo Gallery

View all uploaded photos for an item:

• Primary photo shown largest
• Additional photos in thumbnail gallery
• Click to expand full-screen view
• Swipe or use arrows to navigate

​

File Attachments

Each item can have documents and files attached:

• Supported formats: PDF, images, Word documents
• Max file size: 10 MB per file

Common attachments:

• Certificates of authenticity
• Appraisal documents
• Purchase receipts
• Insurance riders
• Grading certificates (for coins, cards, etc.)
• Provenance documentation

​

Item History

​

Valuation History

Track how your asset’s value has changed over time:

• Historical value chart
• Date of each valuation update
• Percentage change from purchase
• Total gain/loss

For Precious Metals: Value updates automatically based on spot price changes For Other Assets: Value updates when you manually adjust market value

​

Edit History

See a complete audit trail of changes:

• Date and time of each edit
• Fields that were modified
• Previous and new values
• Who made the change (for shared portfolios)

​

Quick Actions

From any item view, you can quickly:

​

View Actions

​

Sharing Individual Items

Click Share on any item to create a public share link for that specific item:

1. Click the Share button on the item detail page
2. Configure share settings (password, expiration, view limits)
3. Copy the link or QR code to share

What recipients see: The item’s details, photos, and metadata (not your entire portfolio) Tracking shared items: All item share links appear in the Item Links tab on the Share Links page, where you can manage, edit, or delete them.

​

Viewing by Category

Filter your portfolio to show only specific asset types:

1. Click the Filter button on your dashboard
2. Select one or more categories
3. View only items matching your selection

Available categories:

• Precious Metals
• Luxury Watches
• Gems
• Fine Jewelry
• Wine
• Spirits
• Fine Art
• Arms & Armor
• Other Collectibles

​

Viewing by Collection

See all items in a specific collection:

1. Navigate to the Collections page
2. Click on any collection name
3. View all items assigned to that collection

Learn more in the Collections guide.

​

Viewing by Location

See all items stored at a specific location:

1. Navigate to the Locations page
2. Click on any location name
3. View all items currently stored there

Learn more in the Locations guide.

​

Search and Filters

Use the powerful search and filter features to find specific items:

​

Search by Keyword

Type in the search bar to find items by:

• Title
• Description
• Brand/artist name
• Any text field

​

Advanced Filters

Combine multiple filters:

• Category - Asset type
• Collection - Collection assignment
• Location - Storage location
• Value Range - Min and max value
• Purchase Date - Date range
• Tags - Custom labels

Learn more in the Search & Filters guide.

​

Sorting Options

Sort your portfolio view by:

• Value (highest to lowest or vice versa)
• Purchase Date (newest to oldest or vice versa)
• Title (alphabetical A-Z or Z-A)
• Last Updated (most recently modified first)
• Category (grouped by asset type)

Click the Sort button and select your preferred option.

​

Viewing on Mobile

The Storehouses mobile app and PWA provide:

• Responsive grid view optimized for smaller screens
• Swipe gestures for quick navigation
• Touch-optimized photo galleries
• Offline viewing of previously loaded items

​

Best Practices

​

Related Resources