Overview
Storehouses supports nine different asset categories, each with tailored fields to capture the most relevant information for that type of asset.How to Add an Item
1
Navigate to Add Page
Click “Add Item” from your dashboard or go to storehouses.app/add
2
Select Category
Choose the asset type you’re adding:
- Precious Metals
- Luxury Watches
- Gemstones
- Fine Jewelry
- Wine
- Spirits
- Fine Art
- Arms & Armor
- Other Collectibles
3
Fill in Details
Complete the category-specific form with your asset’s information
4
Save
Click “Save Item” to add it to your portfolio
Common Fields (All Categories)
Every item includes these basic fields:Required Fields
string
required
Name or title of the itemExample: “1 oz American Gold Eagle” or “Rolex Submariner Date”
select
required
Asset category (selected in step 2)
Optional Basic Fields
textarea
Additional details or notes about the itemExample: “2023 uncirculated gold coin in original mint packaging”
number
default:1
Number of identical unitsUse case: For multiple identical items (e.g., 10 silver coins of the same type)
Valuation Fields
currency
Amount paid when acquiredUse: Track cost basis for investment tracking
date
Date of acquisitionUse: Calculate holding period and track purchase history
string
Source of purchaseExample: “APMEX”, “Local coin shop”, “Private sale”
currency
Current estimated market valueUse: For assets without automatic pricing (watches, art, etc.)
currency
Insured valueUse: Track insurance coverage amounts
Organization Fields
select
Physical storage locationChoose from your saved locations or create a new one:
- Home Safe
- Bank Safe Deposit Box
- Vault Storage
- Wine Cellar
- Gallery
- Custom locations
select
Assign to a collectionExample collections:
- “Gold Coins”
- “Swiss Watches”
- “Bordeaux Wines”
- “American Art”
Additional Fields
textarea
Private notesUse: Any additional information, provenance notes, or reminders
file
Upload imagesBest practice: Include multiple angles and any certificates or documentation
Category-Specific Fields
Each asset type has unique fields tailored to that category:Precious Metals
- Metal type
- Weight (oz)
- Purity
- Product name
Luxury Watches
- Brand
- Model
- Reference number
- Movement type
- Case material
Gems
- Gem type
- Carat weight
- Cut, Color, Clarity
- Certification
Fine Jewelry
- Materials
- Designer/Maker
- Stones
- Hallmarks
Wine
- Producer
- Vintage
- Region/Appellation
- Bottle size
- Storage conditions
Spirits
- Spirit type
- Distillery
- Age statement
- ABV
- Bottle number
Fine Art
- Artist
- Medium
- Dimensions
- Year created
- Provenance
- Certificate of authenticity
Arms & Armor
- Item type
- Era/Period
- Maker/Manufacturer
- Material
- Condition
Other Collectibles
General fields for any other valuable items
Tips for Adding Items
Be Detailed
Be Detailed
More information makes your records more valuable for:
- Insurance claims
- Tax documentation
- Estate planning
- Future sales
Include Photos
Include Photos
Upload high-quality photos showing:
- Overall item
- Hallmarks or signatures
- Condition details
- Certificates or documentation
- Serial numbers (if applicable)
Track Purchase Info
Track Purchase Info
Always record:
- Purchase price (for cost basis)
- Purchase date
- Seller/source
- Purchase receipts (upload as photos)
Set Accurate Locations
Set Accurate Locations
Track where items are stored for:
- Quick retrieval
- Insurance purposes
- Estate planning
- Security planning
Use Collections Wisely
Use Collections Wisely
Organize items into collections based on:
- Type (e.g., “Gold Coins”, “Silver Bars”)
- Purpose (e.g., “Investment”, “Personal Collection”)
- Source (e.g., “Estate Items”, “Recent Purchases”)
- Location (e.g., “Vault A”, “Home Safe”)
Bulk Adding Items
For adding multiple similar items:1
Add First Item
Add one item with full details
2
Use as Template
After saving, click “Add Similar” to create a new item with pre-filled fields
3
Modify Unique Details
Update only the fields that differ (e.g., serial number, purchase date)
4
Repeat
Continue for similar items
After Adding an Item
Once saved, you can:View Details
See the complete item detail page
Edit Information
Update any fields as needed
Add to Collection
Organize into collections
Share
Include in shared portfolio views
Item Limits by Plan
Free Plan
Up to 50 items
Pro Plan
Unlimited items and collections
Lifetime Plan
Unlimited items and collections
Upgrade to Pro
Need more than 50 items or multiple collections? Upgrade to Pro for unlimited items and collections.
Next Steps
View Your Items
Browse and search your portfolio
Create Collections
Organize your items
Set Up Locations
Track storage locations
Asset Type Guides
Detailed guides for each category